The meaning of inquiry letter
Inquiry letter is a
letters that are written for collecting information about job seekers, prices,
products, and services before awarding jobs, granting credit, making contracts
and giving promotions are known as letters of inquiry. These letters are
written to a third party seeking information about either a job or a company
that wishes to make business relationship.
Prospective employers
and business organizations usually write inquiry
letters for
obtaining desired information. Prospective employers write this letter to the
referees mentioned in the job application to obtain information about the
applicant’s personal and family background, ability, skills, honesty,
character, integrity, quality of performance, fitness for job etc. on the other
hand, business enterprises write inquiry letters to third parties referred by
the customers to know about their business dealings, financial capabilities and
goodwill to determine whether to establish business relationships with those enterprises.
Types of inquiry letter
Based on purpose, there are two most
common types of inquiry letters such as (1) personal status inquiry letter and
(2) business status inquiry letter.
§ Personal status inquiry letter: The letters that are written by prospective employers for
obtaining information about job applicants are called personal status inquiry
letter. Employers write this letter to obtain information relating to the
applicant’s personal and family background, ability, skills, honesty, character,
integrity, quality of performance, fitness for job etc. generally this letter
is written to the referees mentioned by the concerned applicant. In response to
this letter, the referees write a reply letter to the employer. This response
letter may be favorable, unfavorable or neutral to the applicant.
§ Business status inquiry letter: When a business enterprise writes letter to another
business enterprise for collecting information about a prospective customer, it
is known as business status inquiry letter. This letter is usually
written for collecting information about financial capability, goodwill, nature
of business dealings, honesty etc. of a business enterprise to determine
whether to establish business transactions with it. Responses of this letter may
be either favorable or unfavorable.
Why to Write a Letter of Inquiry
A letter of
inquiry is a good way to connect with a company.
Because the letter is unsolicited, sending it shows that you're proactive, and
have a genuine interest in the company. As well as inquiring about open or
upcoming positions, a letter of inquiry can also be used to set up an information interview with human resources or higher level employees.
While the
company may not be hiring currently, or may not have a job posted that is
appropriate for you, a letter of inquiry will help you be on the company's
radar when opportunities that are suitable for you arise.
Finding a
Contact
It's best to
be able to address your letter of inquiry to someone specific, rather than
having a generic greeting such as "Dear Sir or Madam" or "To
Whom It May Concern." Check with your friends, family, and network to see
if you know anyone at the company.
LinkedIn can
be helpful for tracking down connections, as well as providing you with a
communication method. See more tips for how to find contacts at a company.
You can send a
letter of inquiry to people in the human resources department, or to
manager-level contact in the department you'd ideally like to work in.
What to
Include in Your Job Inquiry Letter
Inquiry
letters should contain information on why the company interests you, and how
and why your skills and experience would be an asset to the company.
Politeness and brevity are key when it comes to
writing a letter of inquiry — remember, you're aiming to make a good
impression, and show that you'd be an asset to the company. Follow the same
tone and guidelines you'd use if you were writing a cover letter for
an advertised job.
Unlike a cover
letter, you can't use the job description to determine which qualifications and
experience to highlight. Instead, emphasize how your skills and experience
would be helpful to the company overall. Use the letter of inquiry to sell
yourself, putting a spotlight on the strengths you'd offer the company, and why
the company's mission and goals appeal to you.
How to Send
a Job Inquiry Letter
Inquiry
letters can be sent via mail or email. However, because you are asking about
employment opportunities with a company rather than for a specific job opening,
a mailed paper letter can make a much better impression than an email message
which may not be opened or read.
Example of
inquiry letter
PT.
ABDURAHMAN PERSADA
Street
Ujung Harapan Raya No. 57
Bekasi
oct
14, 2016
PT.
PRIMA NUGROHO
Street
KrakatauBlok A7 No.43
BekasiTimur
Dear
Sir or Madam,
We
saw your product at International Design of Shoes Fair in Mega Bekasi on 1 oct
2016 and made interested us.
Please
send types of sample, the terms and catalogue of the shoes. If the cost is low
and the types of sample are interesting, we will order your product.
We
are looking forward to receiving your reply soon.
Your
Sincerely,
Purchasing
Manager
Aprilla
putrikasari
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